Built for therapists, personal trainers, beauticians.. by those very people

Client intake that actually works

Stop emailing PDFs and chasing paper forms. Send secure consultation links, capture digital signatures, and walk into every appointment fully prepared.

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Massage Consultation — Sarah M.
Personal details
Medical history
PAR-Q
Consent & signature
AI flagged: asthma, beta blockers — review before treatment
Client signature
Digital signature captured
Form completed — 2 min ago

Trusted by wellness professionals across the UK

Massage therapists Sports therapists Personal trainers Beauty therapists Osteopaths Physiotherapists Chiropractors Nutritionists Health coaches Yoga instructors Pilates instructors Mental wellbeing coaches Counsellors Mobile therapists Wellness clinics
The problem

Paperwork shouldn't be part of the job

Most wellbeing experts still rely on outdated tools that create friction for clients and risk for your business.

What most experts do today

  • Email PDF forms back and forth
  • Use paper forms in the waiting room
  • Rely on Google Forms with no signatures
  • Store paperwork in folders and spreadsheets
  • Miss contradictions before appointments
  • Chase clients who forgot to complete forms

What CliniForm gives you

  • Secure links sent before every appointment
  • Digital signatures on consent & waivers
  • AI highlights contradictions instantly
  • Automated reminders — no more chasing
  • Treatment notes & progress in one place
  • Client portal for updates and re-signing
How it works

Before, during & after every appointment

A complete client journey — not just a form at the door.

Client receives a secure link

Send consultation forms automatically before each appointment. Clients complete everything from their phone — no app download, no account needed.

  • Personal details & emergency contact
  • Medical history & PAR-Q
  • Treatment-specific questionnaire
  • Marketing preferences
  • Waivers, terms & digital signature
Consultation form
Continue

Walk in fully prepared

Your dashboard shows everything you need before the client arrives. AI summaries highlight what matters most.

  • Medical conditions & contradictions
  • Allergies & red flags highlighted
  • Previous visits & treatment history
  • Notes from prior sessions
  • Body diagram pain markers
⚠ Allergy: latex — acknowledged
ConditionsAsthma, Diabetes
MedicationBeta blockers
Last visit3 weeks ago
AI Summary

Client has asthma and diabetes. Currently on beta blockers — adjust pressure and monitor breathing throughout session.

Build lasting client relationships

Record treatment notes, track progress, and send follow-up forms — all linked to the client's history.

  • Treatment notes & recommendations
  • Before/after photos & progress tracking
  • Follow-up forms & updated signatures
  • Client portal for self-service updates
  • Measurement tracking for PTs
Today — Deep tissue, 60 min

Focused on upper back and shoulders. Client reported improved mobility. Recommend fortnightly sessions.

Before
After
Features

Beyond forms. Best in class.

Most competitors stop at basic intake. CliniForm is the complete platform for running a modern wellbeing practice.

Custom form builder

Drag and drop text fields, radio buttons, checkboxes, signatures, file uploads and photos. Start from pre-built templates and customise in minutes.

Massage consultation Beauty consultation PAR-Q Sports therapy Nutrition Facial Microneedling consent Oncology massage

Digital signatures

Legally captured signatures on consent forms, waivers and treatment agreements. Stored securely with timestamps.

Automated reminders

Email and SMS reminders before appointments. "Please complete your consultation form" — sent automatically.

Client portal

Clients update details, review past forms, and re-sign documents. Self-service that saves you hours.

Treatment notes

Record session notes, recommendations and follow-ups. Linked to client history for continuity of care.

Progress tracking

Weight and measurements for PTs. Before/after photos and skin analysis for therapists. Visual progress over time.

AI powered

CliniForm AI assistant

After every form submission, AI instantly highlights contradictions, allergies, red flags and missing information.

Client has: asthma, diabetes, takes beta blockers

→ Adjust treatment pressure. Monitor breathing. Avoid certain essential oils. Check blood sugar awareness.

White label & custom domains

Your brand, your domain. Offer a fully branded experience to clients. Available on Team and Enterprise plans.

Pricing

Simple, transparent pricing

Start free for 7 days. Card required — you won't be charged until the trial ends.

Starter
£9.99/month

Perfect for solo practitioners getting started.

  • Up to 50 clients
  • 20+ Pre-Built templates
  • Digital signatures
  • Basic branding
  • Email reminders
Start free trial
Most popular
Professional
£29.99/month

Everything you need to run a thriving wellbeing company.

  • Everything in Starter
  • Unlimited clients
  • Custom form builder
  • Treatment notes
  • File & photo uploads
  • Client portal
  • Progress tracking
  • CliniForm AI
Start free trial
Team
£59.99/month

For companies with a growing team.

  • Everything in Professional
  • Multiple Users
  • Team accounts
  • Custom branding
  • Analytics dashboard
  • API access
  • 3rd party integration
Start free trial
Enterprise
£99.99/month

Full control for growing organisations.

  • Everything in Team
  • Custom domain
  • White label
  • Priority support
  • Self-hosted option
Contact Us

Ready to ditch the paperwork?

Join experts who've upgraded from PDFs and paper forms. Set up your first consultation form in under 30 seconds.

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Get up and running within 30 seconds